OVERVIEW
The ACCNTOR program is used to convert photocopy expense transactions from an ACCOUNTOR
Systems unit to be compatible with the TABS III Import Data from Data Capture Devices
program (if you are using TABS III Version 3.4 or later). If your are using a version of
TABS III prior to Version 3.4, then the Merge Remote Data Utility program is used to merge
the converted data with your TABS III data files. The ACCNTOR program must reside in the
same directory as the TABS III programs in order to work properly.
INSTALLATION
The ACCNTOR interface program (ACCNTOR.EXE) must be transferred to the directory on your
hard disk where the TABS III programs and data files reside (otherwise you will get a
"FILE NOT FOUND" error message). This is done by using the INSTALL program.
To install the ACCNTOR Interface program on your hard disk:
1) Insert the ACCNTOR Interface program disk in disk drive A.
2) Log onto that drive by entering: A:
3) From the "A>" prompt, enter the command: INSTALL
4) Follow the on-screen instructions to install the software onto your hard disk. The
Install program will locate your TABS III software on your hard disk so that the interface
program can be transferred to the same directory as TABS III. After the installation
process, the message "Installation Complete" will be displayed.
EXECUTING THE ACCNTOR INTERFACE PROGRAM
Use the following procedure for conversion:
1) Transfer the data from your ACCOUNTOR data capture device to your computer's hard disk.
The data must reside in a file named ACCNTOR.DTA in the TABS III data directory.
2) Invoke the conversion program by entering: ACCNTOR
3) The first time you run the ACCNTOR program, you will be asked to enter the TABS III
transaction code number that you use for photocopy charges along with the cost per copy.
Once you specify the transaction code number, the ACCNTOR program will use that same
number each time you run the ACCNTOR program.
4) Next, you will be asked "Is it OK to continue? (Y/N)". If you enter
"N" the program will be aborted. If you enter "Y" the program will
look for the ACCNTOR.DTA file containing the ADD device's data. If the ACCNTOR.DTA file is
found to contain data, the program will display the message "CONVERTING
TRANSACTIONS" followed by a "." for each transaction read from the file.
The files T3EXPKEY.REM and T3EXP.REM will be created which can be merged with the main
TABS III data files. You must then startup TABS III and select UTILITIES on the Main Menu
screen. If you are using a version of TABS III prior to Version 3.4, select the MERGE
REMOTE DATA utility program. Otherwise, select the IMPORT DATA FROM DATA CAPTURE DEVICES
utility program.
IMPORTANT: Be sure to clear the transactions from your ACCOUNTOR device's
memory to avoid duplication of data merged with your TABS III files. Also, be sure the
remote data files (*.REM) are deleted after running the Merge Utility program. This is
handled automatically by the Import Data from Data Capture Devices program but not the
Merge Remote Data program.
If you are not using a demo version of the program, the ACCNTOR.DTA file will
automatically be deleted when the ACCNTOR program is done to avoid double-posting of the
data.
NOTE: You may change the transaction code or the copier charge in the
future by deleting the file ACCNTOR.PRM which is created in your TABS III directory during
Step 3 above. This will enable you to go through the setup procedure described above in
Step 3 as a first time user of the program.