Chargeback Conversion Program
Version 1.1

OVERVIEW

The CHRGBACK program is used to convert photocopy and other expense transactions from a Chargeback unit to be compatible with the TABS III Import Data from Data Capture Devices program.

The CHRGBACK program must reside in the same directory as the TABS III programs in order to work properly.

Function key 1 on the Chargeback device is used for the User Number. Function keys 2 and 3 can be configured for a Client Number and Matter Number to be entered as two separate fields or as a single entry with the two numbers separated with a decimal point (like TABS III).  Function keys 4 thru 9 can be assigned a corresponding TABS III transaction code number allowing expense entries of non-copier transactions (i.e. postage, federal express, u.p.s. shipping, etc.).  Function key 10 is used to enter photocopy counts from other copiers or for making adjustments to prior copier charges.

INSTALLATION

The Chargeback interface program (CHRGBACK.EXE) must be transferred to the directory on your hard disk where the TABS III programs and data files reside (otherwise you will get a "FILE NOT FOUND" error message).  This is done by using the INSTALL program.

To install the Chargeback Interface program on your hard disk:

1) Insert the Chargeback Interface program master disk into floppy disk drive "A" and enter the following commands:

        A: (then depress the Enter key)
        INSTALL

2) Follow the on-screen instructions to install the software onto your hard disk. The Install program will locate your TABS III software on your hard disk so that the interface program can be transferred to the same directory as TABS III. After the installation process, the message "Installation Complete" will be displayed.

EXECUTING THE CHARGEBACK INTERFACE PROGRAM

Use the following procedure for conversion:

1) Transfer the data from your Chargeback device to your computer's hard disk. The data must reside in a file named CHARGE.DDF in the TABS III program directory.

2) Invoke the conversion program by entering:     CHRGBACK

3) The first time you run the CHRGBACK program, you will be asked to enter the TABS III transaction code number that you use for photocopy expense along with the cost per copy. Once you specify the transaction code number, the CHRGBACK program will use that same number each time you run the CHRGBACK program. You will also be prompted to enter a TABS III transaction code number to be associated with the Chargeback device's function keys 4 thru 9. Enter a valid TABS III transaction code or 0 if the function key is not used.

NOTE: You may change any of the function key assignments or the copier charge in the future by deleting the file CHRGBACK.PRM which is created in your TABS III directory during Step 3 of the execution instructions. This will enable you to go through the setup procedure described in Step 3 as a first time user of the program.

4) Next, you will be asked "Is it OK to continue? (Y/N)". If you enter "N" the program will be aborted. If you enter "Y" the program will look for the CHARGE.DDF file containing the Chargeback device's data. If the CHARGE.DDF file is found to contain data, the program will display the message "Converting Transactions" followed by a "." for each transaction read from the file. The files T3EXPKEY.REM and T3EXP.REM will be created which can be merged with the main TABS III data files. You must then startup TABS III and run the Import Data from Data Capture Devices program.

IMPORTANT: Be sure to clear the transactions from your Chargeback device's memory to avoid duplication of data merged with your TABS files.

NOTE: If you are not using a demo version of the program, the CHARGE.DDF file will automatically be deleted when the CHRGBACK program is done to avoid double-posting of the data.