GLS Reconciliation Frequently Asked Questions

Last reviewed: 12/22/2011
Article ID: R10962

The information in this article applies to:

Summary

This article provides answers to frequently asked questions regarding the Reconciliation program.

I just converted from an earlier version of GLS, and now when I try to enter my operating account number in the Reconciliation program, I receive a message indicating that the account is not configured as a bank account in the GLS Chart of Accounts. How do I configure the account as a bank account?
To configure your operating account as a bank account:
  1. From the File menu, point to Open and select Chart of Accounts.
  2. Enter the account number in the Account # field. 
  3. Select the Bank Account check box.
  4. Optionally click the Bank Info button to enter additional information about the bank account. This optional information can be used by the Deposit Slips program to generate a Deposit Summary report for inclusion in your nightly deposits.
  5. Press Ctrl+S and close the Chart of Accounts window.

In prior versions of GLS, I used the "Adjustments" field for the outstanding amount of a batch payroll journal entry so I could finalize the reconciliation. Now, that field is no longer available. What do I need to do about the outstanding portion of the batch journal entry? 
KB Article R10950, "Reconciling Batch Payroll Journal Entries in GLS," discusses solutions for dealing with batch payroll journal entries in the GLS Reconciliation program.
When starting a Reconciliation, why did I receive a message indicating that the calculated beginning balance does not match the beginning balance I entered from the statement?
When starting the Reconciliation program, GLS compares the Statement Beginning Balance and the Calculated Beginning Balance. If the Statement Beginning Balance and the Calculated Beginning Balance do not match, a message is displayed when the Reconciliation is started. Additional information regarding troubleshooting this message can be found in KB Article R10904, "GLS Reconciliation Troubleshooting."

Why doesn't the GLS Account Balance shown on the Reconciliation Report match the account balance shown on the Balance Sheet?
The account balance shown on the Reconciliation Report is calculated by subtracting outstanding checks and other outstanding withdrawals from the ending statement balance, and adding outstanding deposits to the ending statement balance. Therefore, if the statement date is the last day of the month, this balance should match the figure shown for the same account on a Balance Sheet printed for the same month as the statement date. If the balances on these two reports don't match, additional information regarding how to troubleshoot this situation can be found in KB Article R10904, "GLS Reconciliation Troubleshooting." If the statement date is not the last day of the month, this comparison is not valid and it is not necessary to take any further troubleshooting measures.


In prior versions of GLS, I used to click the "Print" button to print a Reconciliation Report. How do I print a report in this version to show the reconciled and outstanding entries?
From the Reconciliation window, you can print a Reconciliation Report using one of the following methods:

If I add journal entries after the Reconciliation has been started, will they automatically appear in the Reconciliation window?
Yes. Provided the new journal entries have dates that are on or before the Statement Date, the journal entries will appear in the Reconciliation window automatically. In fact, you can even add new journal entries directly from the Reconciliation window by simply pressing Ctrl+N to open the Journal Entries window.

Year-End Frequently Asked Questions

Additional frequently asked questions regarding GLS Reconciliation and year-end can be found in KB Article R10431, "GLS Year-End Overview."

REFERENCES

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