OVERVIEW
The TFLTORMT (Transaction File List to Remote) program is used to convert fee and cost
transactions that have been saved in a specially formatted TABS III Version 8 Transaction
File List report. The fees and costs are converted into TABS III Version 8 remote files
that can then be merged back into TABS III with the Merge TABS III-R Remote Data program.
The main purpose of the TFLTORMT program is to enable you to save Work-In-Process (WIP)
transactions entered since your last good backup. This saves you the trouble of reentering
that WIP by hand after restoring TABS III data from the backup. Here are some things to
keep in mind:
1) Each transaction file list report must be run with the following options:
Save to a file
Form Feed = Y
Headings = N
Detail or Summary = D
Print 132 Columns = Y
Print Desc = Y
Print Name = N
Print Ref # = N
All other options can be selected at your discretion.
2) You will need to run a separate transaction file list report for fees and for
cost/payments. In fact, you can run as many transaction file list reports with whatever
options desired (excluding the options listed above) to get exactly the data you want.
3) If you run multiple transaction file list reports for fees or for cost/payments, be
careful about duplicate transactions. You will be responsible for any duplicates - the
TFLTORMT program does not keep track of duplicate transactions listed on multiple reports.
4) Very Important: If you have entered transactions with transaction dates prior to the
date of the backup that you intend to restore, those transactions will be lost after the
restore. All transactions entered prior to the backup date must be included in one
of the transaction file list reports or you will have to reenter those transactions by
hand.
INSTALLATION
The TFLTORMT program (TFLTORMT.EXE) must be transferred to the directory on your hard disk
where the TABS III program files reside (otherwise you will get a "FILE NOT
FOUND" error message). This is done by using the INSTALL program.
To install the TFLTORMT program on your hard disk:
1) Insert the TFLTORMT disk into floppy disk drive "A" and enter the following
commands:
A:
INSTALL
2) Follow the on-screen instructions to install the software onto your hard disk. The
Install program will locate your TABS III software on your hard disk so that the interface
program can be transferred to the same directory as TABS III. After the installation
process, the message "Installation Complete" will be displayed.
CONVERSION
1) Create all the transaction file list reports needed, while keeping in mind all options
and conditions listed on the first page.
2) Invoke the program by entering: TFLTORMT
3) The program will prompt you for a report file name and ask if the report is a fee or
cost report. It will then ask if you want to convert final billed and updated transactions
(transactions with hold/print code "D") as active (hold/print code
"P"). Next, the program will ask if you want to negate hours and amounts (for
fees) or amounts only (for costs). It will then ask if it is OK to continue.
NOTE: The display will show you the record count of transaction records as they are being
processed.
4) When the conversion is done, a message indicating how many fees or costs were converted
will be displayed. The files T3EXP.RMT, T3EXPKEY.RMT, and T3EDESC1.RMT will be created if
you convert costs. The files T3FEE.RMT, T3FEEKEY.RMT, and T3FDESC1.RMT will be created if
you convert fees. You can then merge the transactions present in the "RMT" files
in with the TABS III system using the Merge TABS III-R Remote Data program.
Note: You can create as many Transaction File List reports as you
desire. Each time you run the TFLTORMT program, it will append fee or cost transactions
the existing "RMT" files.
Important: The sales tax code and rate code fields are not converted by
the TFLTORMT program. This means that single transactions that were taxable or had a
different rate code will not retain that specific information. Also, the applied to
statement number will be lost for those payments that were applied to specific statements.