What's New in APS for Windows Version 9

What’s New in APS for Windows Version 9

STI System Configuration

Added the ability to allow or disallow rights for all functions in a group with the click of a button.

Whenever Firm Information is changed, a form is printed that can be faxed to STI with the changed information.

Added a Fax Phone field for the firm.

General

The Main Task Folder is now customizable.

Added a toolbar button and Ctrl+T keystroke to display Task Folders.

The firm’s name is now shown on the title bar of the Task Folders window.

Added Close All and Minimize All menu options to the Window menu to close or minimize all open windows with the exception of the Task Folders window.

Lookup windows were changed so that the selected record is shown in the middle of the list if the list is longer than the lookup window, thus showing records both before and after the selected record.

Printing & Preview Window

Each workstation now has a default report printer and a default APS check printer.

Changed the printed output so that the Windows Generic or Standard printer drivers print dashes for underscores.

Changed the print job order from Last In-First Out to First In-First Out.

Added a Fit to Window option in the Zoom dialog box allowing the software to automatically select the appropriate font size based on the report width and the current preview window.

Added a First and Last button to the searching capabilities in the Preview window making it easy to specify where the search should begin.

Increased the minimum and maximum allowable Printer Offset Adjustment from -0.250 and 0.250 inches to -9.999 and 99.999 inches.

Customization

Added the ability to customize ageing periods. These ageing periods will be used on the Aged Invoice Report to track invoices from the current date to the due date.

The APS Data Path has been eliminated. All APS data files (with the exception of the archive files) must reside in the program directory. The conversion program moves data files from other directories as required.

The TABS III Key Length and TABS III Path have been eliminated. All TABS III data files (with the exception of the archive files) must reside in the program directory. The conversion program moves data files from other directories as required.

The GLS Path has been replaced by a GLS client number field. After specifying a client number, APS looks at the GLS data files and reads the appropriate data path for the specified client.

Invoice/Manual Checks

Combined the Invoice and Manual Check programs into a single program. A Manual Check check box is used to designate a manual check.

If the beginning check number entered is out of sequence in the Check # field, the error message now more accurately reads, "Check number out of sequence," instead of "Check number has already been used."

The Invoice Lookup window, accessed at the Reference field, now displays the transactions in reverse entry order.

The vendor’s address is now displayed when adding an invoice/manual check, thus making it easy to verify the address.

Added the ability to add an extended description invoice which allows subsequent zero amount invoice records to include additional description. This method can also be used to post more than 7 GLS journal entries for an invoice.

1099 Information

Added an option to choose whether to get 1099 amounts from the YTD totals in the vendor file or from the paid and posted invoices in the invoice file for the Tax Year entered. This flexibility gives you the ability to print 1099 information for any tax year at any time (provided you have not purged information).

The 1099 Report now includes subtotals for each 1099 box number.

Added the ability to print amounts in Box 13 with the new Code A as required by the IRS for gross proceeds paid to an attorney in connection with legal services.

Aged Unpaid Invoices Report

The user-defined ageing categories set up in APS customization will be used to print on this report.

Invoice by Vendor List

Multiple invoices for a miscellaneous vendor are now sorted by vendor name instead of invoice number.

Check Register

Added the ability to specify a range of check numbers.

Added an option to include manual checks only, printed checks only, or both.

Added an option to include or exclude voided checks.

Print Checks

When a check’s invoices exceed the length of the check stub, the text, "* cont. *" is printed in the Check Date box and the check number prints in the Control Number box for additional stubs.

Vendor Labels

Added an "Avery Laser" option to print on standard Avery two-across laser labels.

Data File Integrity Check

Added the beginning and ending date and time on the DFIC Log and Error List.

About APS

Additional information is now shown in the About APS window including the firm name, whether the user has manager rights and the Matter Length. Additional information about the computer is also shown, including the available physical memory, amount of free disk space, type of processor, screen resolution and printer driver information. This information can now be printed if desired.

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