OVERVIEW
The XPRTDATA program is used to convert photocopy, fax, printer and other miscellaneous
expense transactions from Infortext's PC-XPRT system to be compatible with the TABS III
Import Data Utility program. This program assumes the PC-XPRT System is configured for
Function keys 1 thru 3 to be: User number, Client number, and Matter number espectively.
This program can also create a client validation data file named UPDATE.REC that can be
used by the PC-XPRT System. This file will contain a record for each client/matter that
exists in the TABS III Client file.
Note: The XPRTDATA program must reside in the same directory as the TABS
III programs in order to work properly.
INSTALLATION
The XPRTDATA interface program (XPRTDATA.EXE) must be transferred to the directory on your
hard disk where the TABS III programs and data files reside (otherwise you will get a
"FILE NOT FOUND" error message). This is done by using the INSTALL program.
To install the XPRTDATA Interface program on your hard disk:
1) Insert the XPRTDATA Interface program master disk into floppy disk drive "A:"
and enter the following commands:
A: (then depress
the Enter key)
INSTALL
2) Follow the on-screen instructions to install the software onto your hard disk. The
Install program will locate your TABS III software on your hard disk so that the interface
program can be transferred to the same directory as TABS III. After the installation
process, the message "Installation Complete" will be displayed.
EXECUTING THE XPRTDATA INTERFACE PROGRAM
Use the following procedure for conversion:
1) Transfer the data from your Infortext PC-XPRT system to your computer's hard disk in
the directory where your TABS III software resides. The data file must be named
INTRANS.SND in the TABS III program directory.
2) Invoke the conversion program by entering: XPRTDATA
The program will not work with a version of TABS III prior to 3.4. You will need to
contact Software Technology.
3) The first time you run the XPRTDATA program, you will be asked to enter the TABS III
transaction code number that you use for photocopy expense and the cost per page. If you
have Printer and Fax Collection Devices connected to your PC-XPRT system, you may enter
the TABS III transaction codes and costs per page for these types of expenses also.
4) Next, you will be prompted to enter a command: CD, CV or Q. If you enter "Q"
(Quit), the program will be aborted.
If you enter "CD" (for Convert Data), the program will look for the INTRANS.SND
file containing the PC-XPRT data. If the INTRANS.SND file is found to contain data, the
program will display the message "Converting Transactions" followed by a
"." for each transaction read from the file. The files T3EXPKEY.REM,
T3EXPDESC1.REM and T3EXP.REM will be created which can be merged with the main TABS III
data files. You must then startup TABS III and run the Import Data from Data Capture
Devices program.
If you enter "CV" (for Create Validation File) the routine will create a client
validation data file named UPDATE.REC. This file will contain a record for each
client/matter that exists in the TABS III Client file.
IMPORTANT: Be sure to clear the transactions from your Infortext device's
memory to avoid duplication of data merged with your TABS III files.
IMPORTANT: If you are not using a demo version of the program, the
INTRANS.SND file will automatically be deleted when the conversion is complete to avoid
double-posting of the data.
NOTE: You may change the photocopy transaction code or the copier charge
in the future by deleting the file XPRTDATA.PRM which is created in your TABS III
directory during Step 3 above. This will enable you to go through the setup procedure
described above in Step 3 as a first time user of the program.