What’s New in Tabs3 Accounts Payable Software Version 11 

Highlights 

• Added the ability to immediately print a check when entering an invoice. 
• Added the option to not show the Print Test Pattern message box when printing checks. 
• Added system-wide support of proportional fonts. 
• Added the ability to print an optional footer on reports with the user initials, date and time. 
• Increased the number of bank accounts from 9 to 99. 
• The invoice/manual check data entry window was redesigned to enhance data entry and editing capabilities. A list of transactions can optionally be displayed making it easy to view and edit transactions. 
• Data Files are now ODBC capable. 
• Improved GLS integration allows unlimited GLS journal entries for each invoice or recurring entry. 
• A single credit journal entry is posted to the GLS bank account when multiple invoices are combined on one check. 
• Improved Tabs3 integration allows changes and deletions to unpaid APS invoices to be easily made in Tabs3 at the same time. 
• Added an option to include Tabs3 information on APS reports. 

General 

• Expanded the allowable date range to 01/01/0100 through 12/31/9999. 
• Easier logon requires User ID and Password only when the first system is started (i.e., you only need to logon once for all systems per workstation). 
• Added a new Lock Out All Users program that lets any manager lock out all users from all Tabs3 and PracticeMaster software products so the manager can perform exclusive tasks. 
• Data file names are now A3*.DAT and A3*.IDX as opposed to A3*.DTA and A3*.KEY. Verification files have been changed to store 1 file per type of verification list as opposed to 1 file per user per type of verification list. 
• Added mouse wheel support to all Lookup windows and the Preview window. 

Bank Account 

• Increased the number of bank accounts from 9 to 99. 

Vendor File 

• Added an E-mail field to the Vendor file (100 characters). 
• Increased the Phone field length from 12 characters to 25 characters. 

Invoice/Manual Check 

• Added the ability to immediately print a check when entering an invoice. 
• Added a Date Entered field to track the date a transaction was actually entered. 
• Added a User ID field to track which user entered a transaction. 
• Added the ability to optionally display a list of invoices for a vendor, invoice date or entry date. Various totals are shown at the bottom of the list. Double-clicking an item in the list automatically retrieves that transaction in the data entry window allowing easy editing. 
• An additional toolbar is now shown with graphical buttons used to display or hide the Entry List. 

Data Entry Verification List 

• Added the ability to print the data entry verification lists in landscape or portrait orientation. 

Lookup Windows 

• Every other row is lightly shaded making it easy to read across that row. 

Vendor Lookup 

• Vendor and Name Search options replace ABC and 123 options. 

GLS Integration 

• Added the ability to post unlimited GLS journal entries per invoice or recurring entry. Previously, there was a limit of 7 GLS journal entries. 

Tabs3 Integration 

• Changing an invoice in APS will bring up the Tabs3 cost transactions associated with the invoice allowing you to make corresponding changes. 
• Deleting an invoice in APS will automatically delete the Tabs3 cost transactions associated with the invoice. These records will be added to the Tabs3 Cost Verification List. 
• Added the option to include the associated Tabs3 cost transactions on the following reports:
  • Invoice by Vendor List 
  • Invoice by Voucher List 
  • Cash Requirements Report 
  • Pre-Check Register 
  • Check Register 

Tabs3 / QuickBooks Integration 

• Added a QuickBooks Vendor field to the Tabs3 cost entry window. This field is used when integrating Tabs3 with QuickBooks using the QBXML format. 
• Added a QuickBooks DB Acct field to the Tabs3 cost entry window. This field is used when integrating Tabs3 with QuickBooks using the QBXML format. 

All Reports 

• Added the ability to use proportional fonts. 
• Added the ability to include an optional footer with the date and time and optionally include user initials. 
• Added the ability to display negative numbers in red. 
• Added the ability to show commas in all numeric fields. 
• Added a new Advanced Printing Features window in Printer Setup that lets you configure the above options and more. 
• Various reports were completely redesigned to make the reports more readable. Techniques employed include use of black and gray lines; bold, italics, and gray text; gray shading of key information; and larger and smaller fonts than the base font. The Advanced Printing Features window also includes the ability to allow variable font sizes and styles, allow gray text and lines as well as configure the gray shade density and gray text/line density. 
• Added a Refresh button to the Preview window providing the ability to refresh the data displayed in the Preview window with any changes that were made since the report was first displayed. 

Print Checks 

• Added a Quick Print feature to the Invoice data entry program allowing you to quickly print a check at the time of data entry. 
• Added a Do not show again check box on the Print Test Pattern message box to prevent the message from being displayed each time you print checks. Once selected, this option can be reset by using the new Reset Optional Messages option on the Help menu. 

Post Checks 

• When integrating with GLS and multiple invoices are combined on one check, a single credit journal entry to the bank account is posted instead of separate journal entries for each invoice (provided all journal entries are for the same journal). This makes it easier to reconcile the bank account in GLS because the journal entry will match the bank statement. (Version 11.2) 
• When posting checks, summary posting of GLS journal entries is no longer available in order to provide comprehensive reconciliation capabilities. (Version 11.2) 

Void Posted Checks &
Void Unposted Checks 

• When voiding a posted check or unposted check, if you elect to delete the invoices paid by the check, any Tabs3 cost entries associated with the invoice will also be deleted (provided the cost entries are still in work-in-process). 
• Changed the Void Posted Checks program to be a multi-user task. (Version 11.2) 

Vendor Labels 

• Added the ability to export vendor label information as a Microsoft Word mail merge file. 
• Added the ability to optionally exclude Contact Names with an “*” in the first character position. 

Initialize APS ODBC   *** NEW PROGRAM *** 

• APS data files are ODBC capable (Open Database Connectivity) allowing you to import APS data into 3rd party spreadsheet programs or report writers.  
• The Initialize ODBC function is used to create a data dictionary file that is required by the optional ODBC driver. This data dictionary file is named APS.DB. 

Reindex Files 

• Added a Reindex Files program. This program replaces the File Reorganization program in prior versions of APS. Unlike the File Reorganization program, the Reindex Files program does not need to be run each month. 

Purge Checks   *** NEW PROGRAM *** 

• Added a Purge Checks program. This replaces the Purge Checks option in the File Reorganization program in prior versions of APS. 

Customization 

• Removed the ability to configure Detail or Summary for the Posting of Paid Invoices option on the General Ledger tab because detail posting is now required for GLS reconciliation. (Version 11.2) 

System Configuration 

• Added the ability to rename a User ID to a new User ID. 
• Added the ability to reassign a User ID to an existing User ID allowing you to combine all records associated with a User ID to an existing User ID in all systems. 
• Added the ability to mark a User ID as “inactive”, which removes the User ID from all User Lookup windows.
   

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