What’s New in Tabs3 General Ledger Software Version 11 

Highlights 

• Redesigned the Reconciliation program to provide a superior reconciliation solution, which now includes the reconciliation of deposits. (Version 11.2) 
• Added a new Bank Account Balance Report allowing you to easily see your total cash in all bank accounts. (Version 11.2) 
• Added a new Deposit Slips data entry program to allow combining multiple receipts from various sources for reconciliation purposes. Includes the ability to print a detailed deposit report that can be attached to the bank deposit. (Version 11.2) 
• Added the ability to select accounts by name. 
• Added system-wide support of proportional fonts. 
• Added the ability to print an optional footer on reports with the user initials, date and time. 
• Various reports were redesigned to provide greatly improved readability.  
• Added the ability to include a running balance on the General Ledger Report. 
• Added the ability to print the General Ledger, Journal Entry Verification List, Balance Sheet and Income Statement in landscape or portrait orientation. 
• Added the ability to track last year’s budget figures as well as the current year’s budget figures for each account. Income Statements and Budget Reports can include last year’s budget figures. 
• Added drill-down editing capabilities to the reports. 
• Added a Batch Number field to the Journal Entry data entry program making it easier to change and delete journal entries in the same batch. 
• Changed the Check Reconciliation program to no longer be an exclusive task. 
• Data files are ODBC capable. 
• Tighter integration with Tabs3, APS and TAS. 
• Changes and deletion of Tabs3 costs and payments are passed to GLS. 
• Payment refunds and reversals in Tabs3 are optionally passed to GLS. 
• Write-ups and write-downs of costs in Tabs3 are passed to GLS. 
• Changes and deletions to unpaid APS invoices can be easily made in Tabs3 at the same time. 
• Improved accrual integration features with Tabs3 and TAS allows posting journal entries to GLS for accounts receivable, work-in-process, client funds, and TAS bank account balances. 
• Tabs3 General Ledger Custom Report Writer is now available in a new improved Windows version. 

General 

• Easier logon requires User ID and Password only when the first system is started (i.e., you only need to logon once for all systems per workstation). 
• Added a new Lock Out All Users program that lets any manager lock out all users from all Tabs3 and PracticeMaster software products so the manager can perform exclusive tasks. 
• Expanded the allowable date range to 01/01/0100 through 12/31/9999. 
• Data file names are now G5*.DAT and G5*.IDX as opposed to G5*.DTA and G5*.KEY. Verification files have been changed to store 1 file per type of verification list as opposed to 1 file per user per type of verification list. 
• Added mouse wheel support to all Lookup windows and the Preview window. 
• Added Bank Account Balance and Deposit Slips menu options to the standard right-click shortcut menu. (Version 11.2) 

All Reports 

• Added the ability to use proportional fonts. 
• Added the ability to include an optional footer with the date and time and optionally include user initials. 
• Added the ability to display negative numbers in red. 
• Added the ability to show commas in all numeric fields. 
• Added a new Advanced Printing Features window in Printer Setup that lets you configure the above options and more. 
• Various reports were completely redesigned to make the reports more readable. Techniques employed include use of black and gray lines; bold, italics, and gray text; gray shading of key information; and larger and smaller fonts than the base font. The Advanced Printing Features window also includes the ability to allow variable font sizes and styles, allow gray text and lines as well as configure the gray shade density and gray text/line density. 
• Added a Refresh button to the Preview window providing the ability to refresh the data displayed in the Preview window with any changes that were made since the report was first displayed. This feature lets you display a report, drill down to a transaction and edit it, and easily refresh the report without having to rerun the report. 
• Four-digit years are displayed in all date fields. 

Lookup Windows 

• Every other row is lightly shaded making it easy to read across the row. 

Drill-Down Editing Capabilities 

• Added drill-down editing capabilities for journal entries to the General Ledger Report, Journal Report, and Journal Entry Verification List. 
• Added drill-down editing capabilities for accounts to most reports that print accounts. 

Chart of Accounts 

• Added the ability to designate an account as a bank account. (Version 11.2) 
• Added the ability to enter a Bank Name, Account Name, and Account Number for accounts designated as bank accounts. (Version 11.2) 
• Added the ability to track budgets for 24 months. Previously, budget figures were tracked for only 12 months. 
• Added the ability to allocate budget figures for the current year or the previous year. 
• Changed GLS to no longer allow editing of the Balance Type (debit/credit) or Account Type (asset/liability/etc.) fields. (Version 11.2) 

Journal Entry Program 

• Added a Receipt check box and Receipt Type field for receipts. Receipts can be designated as cash, check, credit card, client funds, or other. (Version 11.2) 
• Added the ability to use the Check # field to enter a check number when posting receipts that are checks. (Version 11.2) 
• Added the ability to specify an account by description or account number. Previously, only the account number could be used. 
• Added a Date Entered field to track the date a transaction was actually entered. 
• Added a User ID field to track which user entered a transaction. 
• Added a Batch # field that links related journal entries in the same batch. This allows all journal entries in a particular batch to be shown in the entry list when changing or deleting journal entries. As a result, the previously used terminology of “Batch Total” has been changed to “Session Total”. 
• Added the ability to optionally display a list of transactions for a transaction date, entry date, or batch number. Double-clicking an item in the list automatically retrieves that transaction in the data entry window allowing easy editing. Transactions for a specific User ID or Source can optionally be displayed. When the entry list is displayed, totals for debits and credits are displayed. 
• An additional toolbar is now shown with graphical buttons used to display the Detail/Rapid view and to display or remove the Journal Entry List. 
• Reconciled, cleared, or deposited journal entries cannot be changed or deleted. 

Journal Entry Verification List 

• Added the ability to print the report in portrait or landscape orientation. 
• Added drill-down capabilities for journal entries and accounts to the report. 

Deposit Slips   ***NEW PROGRAM***   (Version 11.2) 

• Added a new data entry program that lets you combine journal entries designated as receipts into a single deposit. This feature allows you to reconcile the combined journal entries as a single deposit as shown on your bank statement. 
• Tabs3 payments, Tabs3 client funds payments, and TAS payments to “firm” are now posted to GLS as receipts making it easy to include in a deposit. 

General Ledger Report 

• Greatly enhanced the format to make the report more readable.  
• Added drill-down editing capabilities for quick editing of journal entries and accounts. 
• Added a Format tab that contains the following options that will affect what information is included on the report: 
• Department, Record #, Journal #, Reference, Check #, Source and Net Change columns are now optional. 
• Added the ability to optionally include a running balance for each account. 
• Added the ability to print the report in portrait or landscape orientation. 
• Replaced the Beginning Calendar Month and Ending Calendar Month/Ending Day fields with Beginning Date and Ending Date fields allowing greater flexibility when specifying a date range. (Version 11.2) 

Trial Balance 

• The calculated Ending Balance on the Trial Balance is now compared to the Balance shown in the Chart of Accounts. If a discrepancy is encountered, an asterisk is printed to the left of the account number. While previewing the Trial Balance, you can mouse over the Ending Balance shown and the balance in the Chart of Accounts will be shown making it easy to see the two amounts at the same time. 
• Replaced the Beginning Calendar Month and Ending Calendar Month/Ending Day fields with Beginning Date and Ending Date fields allowing greater flexibility when specifying a date range. (Version 11.2) 

Balance Sheet 

• Added the ability to print a Balance Sheet in landscape or portrait orientation. 
• Added drill-down editing capabilities of accounts to the report. 

Income Statement 

• Added the ability to print an Income Statement report in landscape or portrait orientation. 
• Added the ability to use last year’s budget figures when printing an Income Statement for the previous year and including budget figures. Previously, budget figures could not be included when printing an Income Statement for last year. 
• Added drill-down editing capabilities of accounts to the report. 

Budget Report 

• Added the ability to specify which year’s budget figures to print—the current year or the previous year. 
• Added drill-down editing capabilities of accounts to the report. 

Journal Report 

• Added drill-down editing capabilities of accounts and journal entries to the report. 

Chart of Accounts List 

• Added drill-down editing capabilities of accounts to the report. 
• An asterisk is now printed next to the “A” (asset) in the Account Type column to indicate that the account is designated as a bank account. (Version 11.2) 

Bank Account Balance Report   *** NEW PROGRAM ***  (Version 11.2) 

• New report shows the current balance of all accounts designated as bank accounts along with a grand total. 

GLS Deposit Summary   *** NEW PROGRAM ***  (Version 11.2) 

• Added the ability to print a GLS Deposit Summary that contains the detailed receipt information for a single deposit. If desired, this report can be sent to the bank with the deposit. 

Reconciliation   *** REDESIGNED PROGRAM ***  (Version 11.2) 

• Completely redesigned the GLS  Reconciliation program to provide a superior reconciliation solution. New features include the ability to reconcile deposits, the ability to add new journal entries during reconciliation, drill-down editing of transactions during reconciliation, flexible sorting capabilities to match the format of your bank statement, fewer restrictions, and all-around improved ease-of-use. 
• All journal entries for the bank account are automatically included in the reconciliation. Previously, only journal entries for checks were included. 
• Added the ability to group transactions to match how they are shown on your bank statement. 
• Transactions included on the Reconciliation Report are grouped the same way the transactions are grouped in the Reconciliation window. 
• The APS Post Checks program now posts a single journal entry for vendors whose invoices are combined on a single check. 
• Added the ability to finalize the Reconciliation even if you are not in balance. Also added an option to automatically post journal entries for the discrepancy so it can be dealt with later. 
• Multiple bank accounts can be reconciled at the same time. Previously, a reconciliation had to be finalized before beginning another account reconciliation. 
• Changed the program to no longer be an exclusive task. 
• The name of the program has been changed from “Check Reconciliation” to “Reconciliation”. 

Post Tabs3/TAS Accrual Balances  ***NEW PROGRAM*** 

• A new Post Tabs3/TAS Accrual Balances program can be used to create accrual journal entries in GLS based on balances from Tabs3 accounts receivable, work-in-process client funds, and/or TAS bank accounts. For Tabs3 balances, the journal entries can be firm-wide or by primary timekeeper and are broken down by fees, expenses, advances, and finance charge. For TAS bank balances, the journal entries are firm-wide for each specified bank account. 

Month-End/Year-End Close-Out 

• When performing a year-end close-out, the current year’s budget figures are automatically copied to the previous year’s budget figures. 
• When performing a year-end close-out, all unreconciled journal entries can optionally be saved for the year being closed out. Previously, only checks were saved. (Version 11.2) 

Initialize GLS ODBC   *** NEW PROGRAM *** 

• GLS data files are ODBC capable (Open Database Connectivity) allowing you to import GLS data into 3rd party spreadsheet programs or report writers.  
• The Initialize ODBC function is used to create a data dictionary file that is required by the optional ODBC driver. This data dictionary file is named GLS.DB. 

Reindex Files 

• Added a Reindex Files program. This replaces the File Reorganization program in prior versions of GLS. Unlike the File Reorganization program, the Reindex Files program does not need to be run on a monthly basis. 

Post ASCII Data
Post PenSoft Payroll Data
Post System/II Payroll Data 

• Summary posting is no longer available in order to provide comprehensive reconciliation capabilities. (Version 11.2) 

Edit GLS Client 

• Removed the Reconciliation Journal # field. (Version 11.2) 

System Configuration 

• Added the ability to rename a User ID to a new User ID. 
• Added the ability to reassign a User ID to an existing User ID allowing you to combine all records associated with a User ID to an existing User ID in all systems. 
• Added the ability to mark a User ID as “inactive”, which removes the User ID from all User Lookup windows. 

20040205