Taskbill Integration Requirements for
Tabs3 and Bank of America
This document provides technical information about how to set up Tabs3 in order to facilitate the export of information to the format required by Bank of America. Please review this document carefully before attempting to export data for Bank of America matters.
Formatted Firm Name
Bank of America assigns each law firm a Formatted Firm Name. During configuration, you will need to enter your Formatted Firm Name in the appropriate field. The Formatted Firm Name is stored in the Taskbill.INI file.
Note: The Formatted Firm Name is a variation of your actual firm name. Bank of America will take some portion of your real firm name, convert it to all upper-case, and replace any spaces with underscore characters. For example, if your firm name is "Smith, Jones, & Baker", the formatted name could be "SMITH_JONES_BAKER" or some other similar variation.
Special Field
There is one field required for Bank of America that is not in Tabs3. This field is the Loan Number. During configuration, you are given the choice of where to store this field in the Tabs3 client file. The following table includes a list of available locations. You will have to make sure to set up all of your Bank of America matters the same way so this field is not missing in the electronic data file for any individual matters.
| Field Location | Client File Location |
| Custom Fields Lines 1-50 | Custom Fields tab |
| Miscellaneous Lines 1-3 | Custom Fields tab |
| Beginning Statement Notes Lines 1-4 | Statement Options tab |
| Ending Statement Notes Lines 1-4 | Statement Options tab |
| Client Notes Lines 1-150 | Client Notes tab |
| Billing Notes and Instructions Lines 1-150 | Billing Preferences tab |
Transaction Descriptions
Bank of America requires a unique description to accompany each Tabs3 transaction. Initially, before you start submitting electronic bills to Bank of America, they require that you send them a list of Tabs3 transaction codes. Based on this list, Bank of America will then assign a unique description to each Tabs3 transaction code.
It is up to you to make sure the correct Bank of America description goes with the correct Tabs3 transaction. This is accomplished by including the Bank of America description in the Tabs3 transaction code description as a statement comment. Refer to the Tabs3 Online Help for more information about working with statement comments. The Taskbill program will extract the statement comment found in the transaction description and put it into the correct location in the Bank of America electronic file. If you have multiple statement comments in a transaction description, the Bank of America statement comment must precede any others.
Example: If the Bank of America description is "FC_COST_FILING" and your Tabs3 transaction code description is "Filing Fee", the new Tabs3 transaction code description could be "FC_COST_FILING Filing Fee" or "Filing Fee FC_COST_FILING". The "FC_COST_FILING" would appear in red text on your screen, since that is how statement comments appear in Tabs3.
2003/08