What’s New in Accounts Payable System Version 10

Highlights

• Added the ability to select exactly which invoices you want to print when printing checks.
• Added the ability to transfer posted checks.
• Added the ability to check for duplicate invoices.
• Added the ability to configure a default bank account number.
• Added a Print Check Test Pattern menu option.
• Supports the new 2001 format of the IRS 1099-MISC Form with two forms per page.
• Added a new program that can make a temporary backup of the data files.  (There is also a restore option.)
• New Tip of the Day feature.
• Added a support log that tracks when certain programs were run and by whom.
• Added new startup options.

General

• Version 10 requires Windows 95/98/2000/Me/NT4 or greater. Version 10 will not run under Windows 3.1, Windows 32S or Windows NT 3.5.1.
• New Tip of the Day feature provides informational topics regarding APS.  The topics are stored in a text file called A3TIP.TXT. This file can be edited which allows users to add their own tips.
• Added the ability to save any printed output to an HTML file. This file can be attached to an e-mail thereby allowing the recipients to easily view the information using their Internet browser software.
• Added the ability to use the period key to increment a date and the comma key to decrement a date by one day.
• Added shortcut menus throughout the software which are accessed by clicking the right mouse button. The menus that are displayed depend on where you click:
• Right-clicking in a lookup field will allow you to cut, copy, paste, or select all.
• Right-clicking in a date field will allow you to increase or decrease the date by one day, insert the current date, clear the date, or access the Date Math window.
• Right-clicking anywhere else will display a menu that allows quick access to the Vendor, Invoice/Manual Check, Invoice by Vendor List, Pre-Check Register, Print Checks or Check Register programs.
• Moved the Select Invoices to Save/Purge program from the Maintenance menu to the Utilities menu.
• Duplicate User ID message no longer displayed when logging on to other STI systems for the same User ID.
• Task Folder Configuration information is now stored in the user profile instead of each workstation's STI.INI file.
• Added a log file that tracks which user performed the reset, which user was reset, which system was reset, and the date and time that the system was reset. This file, named reset.log, is accessible via any text editor such as Windows Notepad or WordPad.

Built in Temporary Backup and Restore Programs

• Added the ability to make a temporary backup from within the software. The backup file is created in a “BACKUP” subdirectory below the program directory.  The Restore Data Files program allows you to restore the temporary backup. Only one backup file is maintained. The backup procedure is a temporary backup and is not intended to replace, but rather supplement, existing backup procedures.

Print Check Test Pattern

• Added the ability to print a check test pattern from a menu option without having to use the Print Checks program.

Invoice/Manual Checks

• Added the ability to specify Void in the Hold/Pay field when adding a manual check.
• If configured, a duplicate invoice warning will be displayed when adding an invoice or manual check whose invoice number, invoice date, and invoice amount matches an existing invoice for that vendor.
• Added the GLS account description to the GLS page of the Invoice/Manual Check Verification List.

Transfer Invoices Between Vendors

• Added the ability to transfer posted checks.

Print Checks

• Added the ability to select exactly which invoices you want to print from a pick list thereby having precise control over which checks are printed.

Invoice by Vendor List

• Added the GLS account description to the GLS summary page.
• Changed the sort for multiple invoices with the same vendor and invoice numbers to be sorted by date followed by reference number. Previously they were sorted by reference number.

Invoice by Voucher List

• Added the GLS account description to the GLS summary page.

Check Register & Cash Requirements Report

• Added the GLS account description to the GLS summary page.

Void Posted Checks

• Eliminated the Initials field. The User ID is automatically logged in the Voided Check List.

Void/Reprint Unposted Checks

• Eliminated the Initials field. The User ID is automatically logged in the Voided Check List when voiding an unposted check.

1099 Information

• Supports the new 2001 format of the IRS 1099-MISC Form with two forms per page.
• Supports the new Box 14 on the 1099-MISC Form.
• Supports the IRS format changes to the disk file used for electronic filing of 1099 information.
• TAS Integration:  Changed the 1099 programs so that the TAS payee’s Federal ID and 1099 box must match the APS vendor’s Federal ID and 1099 box in order to be combined.

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